Quote, deliver, invoice and get paid by M-Pesa, with your books kept as you go
Forefront ERP is a business system for distributors, service businesses and growing SMEs: quotations, delivery notes signed by your customer, invoices, receipts, supplier bills and reports in one place.
Who it is for
Forefront ERP is for you if
- Distributors and wholesalers who deliver goods and then chase the payment.
- Service businesses that invoice clients every month.
- Growing businesses with several staff who need roles, an audit trail and proper books.
The problems it is built for
What it fixes
Customers dispute what was delivered
Delivery notes are signed by the customer on their own phone through a link, so you hold a signed record of what arrived.
Invoices sit unpaid
Every invoice carries an M-Pesa pay link and QR code. The customer enters their PIN, and a receipt is issued automatically.
The books are a mess at year-end
Invoices, supplier bills, expenses and payments post to the ledger as they happen, so profit and loss, balance sheet and ageing reports are always current.
What it does today
What it does today
From quotation to invoice
Turn a quotation into a delivery note or an invoice, issue credit notes, and bill customers on a recurring schedule.
Signed delivery notes
Customers sign electronically on their phone, with no login and no app.
M-Pesa on every invoice
A pay link and QR code on the invoice, or staff can send a PIN prompt to the customer. Receipts are recorded for you.
Suppliers and purchasing
Purchase orders, goods received, supplier bills, payments and a payables ageing report.
Expenses
Record expenses, including recurring ones such as rent or subscriptions, on a schedule.
Bank statements
Import a bank statement and match its lines to your payments and receipts.
Reports that stay current
Profit and loss, balance sheet, trial balance, general ledger, receivables and payables ageing, and a cash forecast.
VAT support
Prices can be entered VAT-inclusive at 16%, with a VAT summary and sales register to help prepare your return.
Tender tracking
Keep a list of the tenders you are bidding for and a watch profile that lists matching new public tender notices.
Staff roles and control
Admin and agent roles with permissions, an audit log, two-factor sign-in, and more than one company in a single installation.
Built and used in our own operations
Forefront ERP runs our own invoicing and collections, so the invoice, delivery and M-Pesa flows are used every day, not only demonstrated.
Read the case studyWhat it does not do yet
Good to know before you start
We would rather you hear this now than find out in week two.
- KRA eTIMS invoicing. The VAT reports help you prepare a return, but invoices are not sent to eTIMS yet.
- Stock levels. It records what is delivered and bought, but it is not an inventory system.
- Payroll.
- M-Pesa pay links need your own Paybill and Safaricom approval, which takes days. We handle the technical setup with you.
- The VAT and tax figures support your return and are not tax advice. Confirm them with your accountant.
Getting started
How a pilot works
Nothing starts until you have the terms in writing.
-
Tell us about your business
A short chat on WhatsApp or a call: what you do, how many people use it, and how you get paid today.
-
We set it up with you
We load your products or records, set up your staff, and show them how to use it.
-
Run it as a pilot
You use it in your real business for an agreed period with support on WhatsApp. The pilot price and terms are written down before we start.
-
You decide
At the end we review the results together. You continue on an agreed monthly plan or stop, and your records can be exported.
Questions
Common questions
Which businesses is it right for?
Businesses that quote, deliver and invoice: distributors, wholesalers, contractors and service firms. If your main need is stock control at a till, look at Kingpin POS instead.
Do my customers need an account?
No. They sign a delivery note or pay an invoice through a short link that opens only that one document.
Can my accountant work with it?
Yes. The reports are there to review, and invoices can be exported to CSV. Ask us if you need another export.
Does it file my VAT or tax returns?
No. It prepares the figures and registers you submit yourself or hand to your accountant.
How much does it cost?
We quote per business and put the price and the pilot terms in writing before anything starts. Ask us on WhatsApp.
Try Forefront ERP in your business
Tell us about your business and we reply within 24 hours to arrange a walkthrough and agree the pilot terms in writing.