Free checklist for hospital boards and procurement teams evaluating HMIS vendors in Kenya — modules, SHA, training, and TCO.
HMIS Procurement Checklist — Kenya 2026
Use this checklist when evaluating HMIS vendors in Kenya. Share it with your procurement committee, ICT team, and clinical leads before signing contracts.
1. Clinical & Operational Fit
- OPD, IPD, pharmacy, laboratory, theatre modules for your facility level
- EMR documentation workflows match how clinicians actually work
- Inventory and billing integrated — not separate silos
2. Regulatory & Reporting
- MOH statutory reports generated without manual spreadsheets
- DHIS2 or programme reporting alignment where required
- Audit trails for clinical and financial transactions
3. SHA Readiness
- Live demonstration of eligibility, pre-authorization, and claims
- Reconciliation reports for finance teams
- Vendor roadmap as SHA rules evolve
4. Implementation & Support
- Named project manager and clinical training plan
- Phased go-live approach with hypercare period
- Local support contacts and SLA response times
- Hosting, backups, and security included or clearly priced
5. Total Cost of Ownership (5 years)
- Licensing vs subscription model understood
- Implementation, migration, and hardware scoped
- Annual support and upgrade costs documented
Want a guided walkthrough? Request the checklist PDF and an HMIS consultation — we respond within 24 hours.
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